We are committed to protecting your personal information and being transparent about what information we hold about you. Using personal information allows us to develop a better understanding of our patrons and in turn to provide you with relevant and timely information about the work that we do – both on and off stage. As a charity, it also helps us to engage with potential donors and supporters.
The purpose of this policy is to give you a clear explanation about how we collect and use the information we collect from you directly and from third parties.
We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
- What information we may collect about you
- How we may use that information
- In what situations we may disclose your details to third parties
- Our use of cookies to improve your use of our website
- Information about how we keep your personal information secure, how long we keep it for and your rights to be able to access it
If you have any queries about this policy, please contact the Box Office on 0161 624 2829 or email: data@coliseum.org.uk.
Who we are
Oldham Coliseum Theatre is a charity. We are supported by Oldham Council.
Our registered charity number in England and Wales is 508829 and we are also registered as a company in England and Wales under registration number 1415547.
Information we collect
We collect various types of information and in a number of ways:
Information you give us
For example when you register on our website, buy tickets or make a donation, we’ll store personal information you give us such as your name, email address, postal address and telephone number. We will also store a record of your purchases and donations. We do not store full card details.
If you send us your CV we may keep it on file for 5 years before deleting or shredding.
Information about your interactions with us
For example, when you visit our website, we collect information about how you interact with our content and ads. When we send you a mailing we store a record of this, and in the case of emails we keep a record of which ones you have opened and which links you have clicked on.
We use social media platforms to share messages about Coliseum events and news. Occasionally we may respond to comments and queries you make to us on these platforms. You may also see adverts from us on social media which are tailored to your interests. Depending on your settings or the privacy policies of social media and messaging services like Facebook or Twitter, you might give third parties (like Oldham Coliseum Theatre) permission to access information from those accounts or services.
Occasionally we take photographs at events we hold. We will always make it clear that we are doing so and provide stickers to identify those who do not want their photograph used by the Coliseum.
Information from third parties
We occasionally receive information about you from third parties. For example, we may use third party research companies to provide general information about you, compiled using publicly available data.
Sensitive personal data
Data Protection law recognises that certain categories of personal information are more sensitive such as health information, race, religious beliefs and political opinions. We do not usually collect this type of information about our patrons unless there is a clear reason for doing so. As an example, we collect health information about participants in our programme of classes and courses.
Legal basis
There are three bases under which we may process your data:
Contract purposes
When you make a purchase from us or make a donation to us, you are entering into a contract with us. In order to perform this contract we need to process and store your data. For example we may need to contact you by email or telephone in the case of cancellation of a show, or in the case of problems with your payment.
Legitimate business interests
In certain situations we collect and process your personal information for purposes that are in our legitimate organisational interests. However we only do this if there is no overriding prejudice to you by using your personal information in this way. We describe below all situations where we may use this basis for processing.
With your explicit consent
For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation.
Marketing communications
We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you, such as what events you have booked for in the past, as well as any preferences you may have told us about.
We use our legitimate organisational interests of maximising audiences, participants and supporters as the legal basis for communications by post and email. Contact or data@coliseum.org.uk if you wish to be removed.. In the case of email, we will give you an opportunity to opt out of receiving them. If you do not opt out, we will provide you with an option to unsubscribe in every email that we subsequently send you, or you can alternatively contact data@coliseum.org.uk
As well as receiving general show information we send out under legitimate interest, you can sign up to our mailing lists. These are emails you will receive a maximum of once a month.
Coliseum e-newsletter
Information about the Coliseum, our activity in the community, productions, staff and upcoming events.
Other processing activities
In addition to marketing communications, we also process personal information in the following ways that are within our legitimate organisational interests:
We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
In order to improve our website we may analyse information about how you use it and the content and ads that you interact with.
We may use profiling techniques or third party wealth screening and insight companies to provide us with information about you that will help us to communicate in a relevant way with you, in particular when we are approaching you about potential philanthropic support. Such information is compiled using publicly available data about you.
We have signed agreements in place with companies who process your data on our behalf to ensure that they are compliant with our privacy policy and always uphold the security of your personal data.
In all of the above cases we will always keep your rights and interests at the forefront to ensure they are not overridden by your own interests or fundamental rights and freedoms. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details at the end of this policy. Please bear in mind that if you object this may affect our ability to carry out tasks above that are for your benefit.
Third parties
There are certain circumstances under which we may disclose your personal information to third parties. These are as follows:
- To the subsidiaries described above when it is necessary for them to be able to provide you with products or services that you’ve requested.
- To our own service providers who process data on our behalf and on our instructions (for example our ticketing system software provider). In these cases we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.
- Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
- To specific named visiting companies whose performances you have attended. In these cases we will always ask for your explicit consent before doing so.
Cookies
Cookies are small text files that are automatically placed onto your device by some websites that you visit. They are widely used to allow a website to function (for example to keep track of your basket) as well to provide website operators with information on how the site is being used. We use cookies to keep track of your basket as well as to identify how the website is being used and what improvements we can make.
Maintaining your personal information
We store your personal information for 5 years from the point of sale so that we are able to link any subsequent purchases you make back to a single unique record that we hold for you on our system. If you have not bought a ticket, made a donation or interacted with your account in 5 years, we will remove you from our contact list.
If there are aspects of your record that are inaccurate or that you would like to remove, you can usually do this by logging in to your account through our website. Alternatively please use the contact details at the end of this policy. Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
Security of your personal information
We have put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same. We will not transfer, process or store your data anywhere that is outside of the European Economic Area.
Your rights to your personal information
You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right. Please get in touch with us if you have any questions about any aspect of this privacy policy, and in particular if you would like to object to any processing of your personal information that we carry out for our legitimate organisational interests.
Address:
- Oldham Coliseum Theatre
- Fairbottom Street
- Oldham
- OL1 3SW
Phone:
- 0161 624 2829
Email:
Not withstanding the other provisions of this policy the details of each booker will be retained for 14 days from the date if the event you are attending and if required will be shared with the NHS track and trace service.